Exhibitor Registration Guidelines for 2023

• Identify your Business Category using the definitions below.
• Review this year’s booth layouts, add-ons, and advertising options to plan the best fit for your exhibit.
• Review the Terms & Conditions related to exhibiting with The Word On The Street. By applying, you signal that you have read and agree to these terms.
• Review the Exhibitor Rates for booth space in your Business Category.
• Fill out the Exhibitor Registration Form at the bottom of this page! Be sure to apply by the deadlines listed below.

Bookstores and Other Retailers: Companies whose primary business is the sale of books, magazines, and other retail goods.

Book Publishers & Distributors: Companies whose primary business is the publishing and/or distribution of books or electronic books. Companies offering book marketing and self-publishing services are not eligible for discounted publisher rates.

Authors: Individuals representing their own literary work, whether traditionally or independently published. Authors are limited to only selling copies of their work at the festival. To be eligible to table at the 2023 festival, Author displays must include works with a publication year of 2019-2023. Note: due to overwhelming demand, Author applications are subject to a separate review timeline than other categories.

Magazine Publishers & Distributors: Companies whose primary business is the publishing and/or distribution of print or electronic formats of one or more magazines. A magazine is a printed and bound periodical, available to the general public, and a publishing frequency of at least twice a year.

Arts Organizations: Entities that promote the arts, which are not-for-profit or charitable and are typically funded by donations from the private and/or public sector.

Libraries & Educational Institutes: Organizations that provide a service to the community and exhibit at The Word On The Street solely to market these services. Also see Literacy Lane category for charitable literacy organizations.

Literacy Lane: This section is reserved for registered and practicing not-for-profit or charitable organizations that provide training for people to improve basic and functional skills in reading, writing, speaking, listening, and numeracy, or those that lobby, fundraise, and raise awareness about literacy issues and donate all proceeds directly to literacy organizations. Private schools are not eligible for free space in Literacy Lane.

Writers Block: This section is reserved for organizations whose members are authors and/or writers.

Standard Booth: one 10’x10’ tent, including two (2) 8ft tables and two (2) folding chairs.

Large Booth: one 10’x20’ tent, including four (4) 8ft tables and four (4) folding chairs.

Deluxe Booth: one 20’x20’ tent, including eight (8) 8ft tables and eight (8) folding chairs.

1/2 Booth: half of a 10’x10’ booth, split diagonally (50 sq. ft. of space), including one (1) 8ft table and two (2) folding chairs.

*All booths come with sidewalls that can be set up and configured to suit individual booth display. Tables do not come with linens.

Extra 8ft tables: $25 per table

Extra chairs: $5 per chair

Wifi access: $100

Electrical power: inquire for rates

Print & Online Program Advertisement

Premium (back and inside covers): $1,500

Full Page: $1,200

Half Page: $800

Quarter Page: $500

Exhibitor Special Listing: $250

Approximately 75 words describing your business, plus one logo or photo, in the program book and on the festival website.

Banners: $1,500-3,500

Available sizes vary. Inquire for details.

April Update: We are still accepting exhibitor applications, although space is limited and there are wait lists for certain categories.

Early Bird deadline: Tuesday, January 24, 2023. Booth rates will increase after this date.

Regular deadline: Friday, March 24, 2023. This is the final date to ensure inclusion in the Exhibitor listings of our festival print program.

Prior to March 1, a 50% deposit is due within 30 days of receiving an invoice in order to confirm your registration.

Final payments are due Friday, March 31, 2023.

Booth Location Assignment

• Booth locations will be assigned by festival staff with consideration for optimal traffic flow and the goals of The Word On The Street Toronto.
• The festival reserves the right to limit the number of booth spaces available in each category.
• If space is filled, applicants may opt-in to our exhibitor waitlist.

Confirmation & Payment

• All applications are subject to review and approval by festival staff.
• Registration will be confirmed upon full payment of your festival invoice.
• If an application was received during the Early Bird period but an invoice not sent until after the Early Bird deadline, the applicant will still receive the Early Bird rates.
• Exhibitor fees may be paid by cheque or credit card.

General Regulations

• Tablecloths are NOT provided. We encourage you to bring your own linens.
• As of 2022, the festival is no longer printing signs for vendors. We encourage you to bring your own signage! Booth number signs will still be printed for wayfinding.
• Booth spaces must be occupied by the applicant for the duration of the festival weekend (May 27-28).
• Displays must be contained within the measured booth dimensions.
• Additional furniture must fit within the dimensions of your booth space.
• Exhibitors are not permitted to rent, sublet, or share their Booth space with any third party without prior written agreement from The Word On The Street.